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End of Interview & Interview Follow-Up

End of Interview

At the end of the interview, make sure you ask the interviewers for their business cards. This is essential to sending them follow-up “Thank You” letters and for future networking opportunities. Additionally, take detailed notes of the key points and expectations discussed with your interviewers,

so that you can address and elaborate on those points in your “Thank You” letters. More importantly, these points and expectations are critical for success should you be hired for the position.

You should also ask what the next steps are in the hiring process and the expected timeline so that you are aware of and effectively prepare for what comes next.

HRCap TIP 16: No Contact Information

  • If the interviewer is reluctant to provide a business card, company email or any other contact information, ask for the HR contact information or the general company email.

  • You can still send a Thank You note to those contacts to express your gratitude for the opportunity.

Interview Follow Up

It is highly recommended that a “Thank You” letter is sent to the interviewers within 24 hours of the interview.

The letter must be brief and to the point. Thank them for their time spent interviewing you. Share what you learned from the interview, and how it has strengthened your interest in the company. Be personal by referring to the specific topics discussed during the interview. You can also explain why you believe you are an even greater fit for the company and the role.

If you met with multiple interviewers, do not generate the same letter for each person. Address each interviewer by their name, and write individualized letters by highlighting the unique discussion points you had with each interviewer. This is another opportunity to make a good lasting positive impression on the interviewer.

HRCap TIP 17: Follow-Ups

  • If a recruitment agency is representing you throughout this process, follow the directions that they provide. They will follow up with the interviewer and inform you of what the next steps are.

  • An agency will also prepare you for the interview and help guide you through the process.

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